Drivers
& files
Every driver screened before hire, every file complete, every expiration tracked.
- MVR and PSP reviews (PSP with driver consent)
- Medical certificate expirations tracked
- Clearinghouse queries
CKT 03 / 07 · SAFETY
CKT 03 · Safety
One safety team.
Every deadline tracked.
Driver files, CSA scores, insurance, IFTA, ELD and DOT audits, all handled by one team so you can keep your trucks moving.
Get a free compliance reviewTalk to a safety manager
What we cover
- FMCSA
- DOT
- CSA
- IFTA
- ELD
- Clearinghouse
- Insurance
Every new truck adds inspections, insurance questions, broker checks and driver files. Our Safety team takes the whole workload, so you know where you stand.
We run driver files, CSA scores, insurance, IFTA, ELD and DOT audits from one place with one point of contact. We work to fix small problems before they become fines, rate increases or lost loads.
- CSA / BASIC score reviews
- Weekly
- Expiration tracked for you
- Every
- Business-day reply from a safety manager
- 1 day
- Access to past IFTA filings
- 24/7
Safety
Why work
with us?
Expirations tracked early
Every license, medical certificate, permit and policy date tracked ahead of time.
Audit-ready, all year
Files, logs and documents kept current, ready before an audit or an insurance renewal.
Checked before hire
MVR, PSP (with driver consent), Clearinghouse and experience checks completed before a driver starts.
Scores watched
Weekly score reviews flag spikes early, so we can find and fix the cause.
What’s included
Everything on the shelf. Every file current.
SF-01Driver qualification files
Every driver file built, audited and kept current, from the first application to each annual review.
- In-depth DQ file auditing
- Dates and license status monitoring
- Electronic driver application
- Pre-hire checks and annual reviews
- MVR and PSP (report fees paid by the client)
- Clearinghouse reports
SF-02Drug & alcohol
Your testing program run on schedule and documented for every driver.
- Quarterly random selection management
- Post-accident testing assistance
- Reasonable-suspicion testing assistance
- SAP program guidance
SF-03CSA & citations
Roadside inspections and scores watched, wrong violations challenged.
- Roadside inspection monitoring and management
- DataQs challenges
- CSA score analysis and historical data review
- Citations and tickets management
SF-04Accident register
When something happens, the paperwork is handled the way FMCSA requires.
- Post-accident guidance
- Accident files kept to FMCSA regulations
- Police reports collected
SF-05DOT compliance audits
New Entrant, Compliance and Focused reviews prepared, and attended with you on request.
- New Entrant, Compliance and Focused reviews
- Audit preparation and attendance (additional cost by audit type)
- Attendance on request; the client covers travel
SF-06Equipment & IRP
Every truck and trailer file current, permits and plates included.
- Dates monitoring
- Maintenance files management
- Permit management (KYU, NM, NY, OR)
- IRP renewals, additions and changes
SF-07FMCSA filings
Company filings kept current, and one team that talks to FMCSA for you.
- MCS-150 updates
- UCR filings
- Questions and issues with FMCSA handled
- Safety administration
SF-08IFTA
Quarterly returns filed at the company level, with per-truck reports when you need them.
- Quarterly IFTA returns filed
- Per-truck IFTA reports (additional fee)
- Past filings available 24/7
SF-09ELD & HOS
Log and HOS oversight, review of edits, unassigned driving and malfunctions, guidance on FMCSA-registered ELD providers.
- Log and HOS oversight
- Edits, unassigned driving, malfunctions
- FMCSA-registered provider guidance
SF-10Insurance
Quote preparation, negotiation and renewal packets. Accident and claims communication with your insurer. Coverage for drivers and fleets.
- Quotes, negotiation, renewal prep
- Accident & claims support
- Driver benefits & fleet coverage
Safety, handled
Everything that keeps
your authority safe.
Scores, audits, insurance, drivers and every expiration date — tracked by one team, with problems worked on before they cost you.
- 03.1
Fast action on safety scores
We review CSA / BASIC scores weekly. When a score climbs, we find the cause, challenge incorrect violations through DataQs, coach the driver and close the gap.
- 03.2
Insurance that works for you
We talk to your insurers, prepare renewals and use a clean safety file to negotiate the coverage and rates your operation qualifies for.
- 03.3
Audit readiness
Driver files, logs, maintenance records and policies ready before a DOT or insurance audit, not after.
- 03.4
Careful driver screening
MVR, PSP (with driver consent), Clearinghouse, background and experience checked before a driver ever sits in your truck.
- 03.5
Every expiration, everywhere
CDLs, medical certificates, annual inspections, registrations, IRP, IFTA, permits and insurance tracked for every driver, truck and trailer, with alerts well before they lapse.
- 03.6
Paperwork in every cab
Registration, insurance, permits and inspection reports current in each truck and trailer, ready for a roadside check.
Expiration tracker
Every expiration
on one tracker.
One tracker for every date that can stop a truck, with alerts 60, 30 and 7 days before anything lapses.
Drivers
- CDL
- Medical examiner’s certificate
- Annual MVR review
- Clearinghouse annual query
- Random test selections
- Training records
Trucks
- Annual inspection
- Registration and IRP cab card
- IFTA license and decals
- Form 2290 (HVUT) proof
- Insurance ID card
- Maintenance / PM schedule
Trailers
- Annual inspection
- Registration
- Insurance
- Maintenance records
- Lease / interchange papers
Company
- USDOT / MC status
- MCS-150 update
- UCR registration
- BOC-3 process agent
- Insurance filings on file
- State permits, IFTA license
| Who / what | Item | Status |
|---|---|---|
| Truck | Annual inspection | Expired |
| Driver | Medical certificate | Due soon |
| Company | IFTA quarterly return | Due soon |
| Trailer | Insurance | Due soon |
| Driver | CDL | Current |
Drivers & equipment
Right drivers in.
Right papers in every cab.
Pre-hire screening, step by step
- ApplicationComplete and signed
- MVRState driving record
- PSPWith driver consent
- ClearinghouseFull pre-employment query
- CDL & road testVerified and on file
- Medical certificationVerified and on file
Road-ready cab checklist
- CDL (medical status now sits on the state CDL record)
- Registration / IRP cab card
- Insurance ID card
- IFTA license and decals
- Annual inspection report
- ELD packet: data-transfer and malfunction instruction sheets, plus blank paper logs
- Today’s logs and the previous seven days
- Required permits
- Accident packet and emergency contacts
Every driver is vetted
Nobody starts driving before the file is complete and the checks are back.
Trucks kept road-ready
Inspections, registrations and cab papers tracked, so they are current before the next load.
Renewals on your schedule
Alerts go out 60, 30 and 7 days ahead of every date we track.
IFTA, ELD & insurance
Three services that
deserve their own spotlight.
They are what carriers ask about first, and the same team handles all three.
IFTA & fuel tax
IFTA fuel tax reporting is an important part of running your business. We handle it for you:
- Quarterly IFTA returns compiled and filed on time
- Mileage tax returns for KY, NM, NY and OR compiled and filed
- Detailed MPG reports by truck, division and fleet
- Paper driver trip reports or paperless GPS data management
- 24/7 access to past IFTA filings
- Fuel tax training and tax reduction strategies
IFTA returns are due on the last day of the month after each quarter ends: April, July, October and January.
ELD & HOS
Works with the ELD you already have, or helps you choose one from a trusted network of FMCSA-registered providers.
- Daily log and HOS monitoring
- Review of edits, unassigned driving and malfunctions
- Driver coaching on violations
- ELD information packet kept in every cab
- Logs retained and ready for audit
Insurance
Your clean safety file is your best negotiating tool.
- Quote preparation and negotiation
- Renewal packet: safety file, driver list and loss history
- Accident and claims communication with your insurer
- Fleet insurance quotes for carriers
One team behind all three
Shared calendar
IFTA deadlines, ELD checks and insurance renewals on one calendar.
Shared records
Fuel, mileage, logs and loss history kept together and audit-ready.
One conversation
Talk to one safety manager instead of chasing three vendors.
Drivers & citations
Coverage for drivers.
Defense for citations.
Insurance solutions for professional drivers
Many truckers are underinsured, and many professional drivers are not offered insurance through their workplace. We find solutions that meet each driver’s individual needs:
- Health insurance (Marketplace and short-term)
- Life insurance
- Disability insurance
- Dental insurance
- Vision insurance
- Occupational accident insurance
- Truck / bobtail coverage
Citation defense
If a driver receives a citation with a court date, we recommend consulting an attorney. If the citation is dismissed or amended in court, a DataQs request can be filed to update the record. Violations count in FMCSA’s Safety Measurement System for two years. Through our national network of attorneys experienced with commercial drivers, we will introduce you to local counsel who can help.
- Attorney network covering all 50 states
- Negotiated fees
- DataQs request filed after dismissal or amendment
- SAFER profile kept up to date
Meet the team
Adam R.
Safety Manager
- What does safety mean for a small fleet?
- Clean files, clean logs and fewer surprises. Most violations come from small things nobody checked.
- How do you stay ahead of problems?
- We track every expiration date, watch the scores and talk to the driver as soon as something looks wrong.
- What about audits and insurance?
- We keep the documents ready, so an audit or an insurance renewal is paperwork, not panic.
How it works
Your path to audit-ready.
CHECK 1 / 4
Compliance review
Week 1
We review driver files, equipment records, policies, CSA scores, IFTA and ELD status. You get a plain-English gap list.
CHECK 2 / 4
Fix the gaps
Weeks 2 to 4
Missing documents collected, programs set up, drivers briefed, filings brought current.
CHECK 3 / 4
Ongoing monitoring
Every week
Expirations, random selections, CSA movement and IFTA deadlines watched. We alert you early.
CHECK 4 / 4
Kept audit-ready
Ongoing
Mock audits, a monthly report by the 5th and records one click away for any inspector, insurer or broker.
What you receive
One dedicated safety manager
One point of contact for everything, not a ticket queue.
Reply within 1 business day
A person answers, not an auto-responder.
Monthly report by the 5th
Scores, expirations, filings and open items in plain English.
Alerts at 60, 30 and 7 days
Early warnings for every driver, truck, trailer and company date.
Pricing
How pricing
works.
A free review first
We review your files, scores, IFTA and ELD status and send you a plain-English gap list.
A quote before anything starts
You see the price and what it covers before onboarding; nothing starts until you approve it.
What is separate
MVR and PSP report fees, audit preparation and attendance (by audit type, plus travel) and per-truck IFTA reports.
Contract length and cancellation terms are set in your service agreement before onboarding.
Safety
Frequently asked
questions.
What is a DQ file?
The driver qualification file: the set of records a carrier must keep for each driver, such as the application, MVR, road test or CDL, medical certification and more. We keep every file complete and current.
How often are CSA scores reviewed?
Weekly. CSA is FMCSA’s safety scoring program for carriers, grouped into categories called BASICs. We flag BASIC changes early and challenge incorrect violations through DataQs.
Can you handle IFTA and ELD too?
Yes. Our Safety team files your quarterly IFTA returns (Accounting keeps the fuel and mileage records behind them, if you use it) and monitors your ELD logs.
Do you guarantee an audit result?
No one can. We prepare your records and processes so you are as ready as possible.
What happens after an accident?
We guide you through documentation, police reports, the accident register and communication with your insurer.
Who pays for MVR and PSP reports?
The report fees are paid by the client. We order and review the reports and keep them in each driver file.
Can you attend a DOT audit with us?
Yes, on request. Audit preparation and attendance are an additional cost that depends on the type of audit, and the client covers travel expenses.
Is IFTA filed per truck?
IFTA is filed at the company level. If you need a separate IFTA report for each truck, we prepare it for an additional fee.
Let our Safety team keep you audit-ready.
Tell us about your company. A safety manager will reply within 1 business day and show you how our Safety team can work for you.
Thank you — we got it.
A safety manager will reply within 1 business day.
Your reference:
Information on this site is for general guidance and is not legal advice. Regulations change; consult a qualified professional for your situation. Privacy
Read the film
Drivers & files — Every driver screened before hire, every file complete, every expiration tracked.
- MVR and PSP reviews (PSP with driver consent)
- Medical certificate expirations tracked
- Clearinghouse queries
Scores & insurance — CSA alerts, DataQs challenges and insurer calls handled for you.
Weekly CSA score reviews
- BASIC alerts flagged early
- DataQs challenges filed
- Coaching for at-risk drivers
IFTA & ELD — Fuel-tax returns filed on time, logs and HOS watched.
24/7 access to past IFTA filings
- Quarterly IFTA returns
- Log and HOS oversight
- ELD questions answered by a person
Kept audit-ready. — Organized records help make a DOT audit a routine visit, not a crisis.
- Mock audits
- Corrective action plans
- Records one click away